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Enterprise · Governance

Document Management System

Ayoun DMS turns company correspondence into a controlled process: initiate, review, approve and sign — with two-factor authentication, cryptographic seals and serialised letterheads for each company in a group. Anyone who receives a document can verify it online in seconds.

Document Management System screenshot
Capabilities

What Document Management System does

A multi-company document workflow where every letter is drafted, approved, digitally signed, serialised and publicly verifiable by QR code.

Features

  • Initiate → review → approve → sign workflow with configurable approval chains
  • Director signature protected by TOTP two-factor authentication and an Ed25519 digital seal
  • Serialised letterheads per company (e.g. AEL-LH-2026-0087) with tamper-evident QR verification pages
  • Multi-company: per-company branding, colours, sender addresses and serial registers
  • Templates for letters, NDAs, undertakings and board resolutions; optional AI drafting assistance
  • Email notifications and 48-hour secure invitation links for onboarding users
  • Full audit trail of every action, version and signature
  • PDF generation and archive with search by serial, subject, company and date

Benefits

  • Stops forged or unauthorised letters — every document is verifiable
  • Faster approvals with clear accountability at each step
  • Consistent corporate identity across all group companies
  • Compliance-ready records for banks, regulators and auditors
  • Works from anywhere; nothing to install
  • Low running cost on a single server
Users

A portal for every role

InitiatorDrafts letters from templates
Reviewer / ApproverChecks and approves content
DirectorSigns with 2FA and digital seal
Recipient (public)Verifies by QR / serial
Technology

Built on proven foundations

StackPython / Flask
SecurityTOTP 2FA, Ed25519 seals
OutputSerialised PDF + QR verification
EmailSMTP per company
DeploymentSingle server, systemd
StatusIn production for the Ayoun Group

Designed for: Corporate groups · Law firms · Government agencies · Banks

Evaluate Document Management System on a live system.

We provide evaluation accounts, a guided walkthrough and a written fit / gap analysis against your requirements.

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